DavLong Enhancement Modules

Send your patient statements out electronically to ExpressBill. They charge .57 cents per statement, and offer discounts to practices that submit more than 5,000 statements per month. The envelope sent to patients includes:

• Customized four color statement that includes your logo (some restrictions apply)
• Pictures of all of the credit cards you accept
• Charges, payments and write-offs/adjustments by line item
• Account summary information
• Top portion of the statement is perforated and is used for a return remittance
• A return windowed envelope
• Bar Coding per Post Office specifications

Optional Services:

• Guaranteed 24-hour turn-around on your statements from the time they are received
• Address Correction
• Electronic Patient Payment Remittance
   

Electronic Payment Remittance

Automatically post Insurance and/or patient payments directly into a patient’s financial record. The payments can come from any insurance company or clearinghouse that remits electronically or from ExpressBill in the case of a patient payment.

• Posts both the payment and the applicable write-off / adjustment
• Identifies transactions with a problem before posting
• Allows the user to make the proper corrections
• A complete audit trail of all transactions is maintained

Refunds Module

Refunds can be generated and automatic adjustments are posted into MedInformatix. Refund checks can be requested, approved and/or written directly from this module.

• Work list created by practice defined criteria.
• Displays patient’s financial history with “drill down” capability.
• Links to all possible payors assigned to account
• Check can be printed right out of the system.

Reports Scheduler

Automate any number of reports to run automatically, with set parameters, at a specific time. This allows practices to create custom jobs to run big reports in the middle of the night to be ready in the morning. Custom Jobs can run multiple reports with varying parameters.

Front Desk Imaging

Front desk images and documents are scanned or faxed into a patient record, and accessed through MedInformatix’s demographic screen. Front desk images are separated into practice defined tabs, so it is easy for a user to locate the image or document they are looking for.

• Insurance Cards
• Driver’s Licenses
• HIPPA Forms
• Consent Forms
• Patient Photographs
• Patient Registration Forms
• Authorization Forms

Advanced Code Checking Software

Interfaced with MedInformatix’s claims generator, DavLong’s Advanced Code Checking Softwrae checks over 2.7 million national insurance edits before the claim is generated. Practice defined custom edits can be integrated as well. The module is driven by a powerful database called Alpha II, which is updated quarterly to ensure coding accuracy. With this module, virtually 100% of your claims will be transmitted without error the first time (from a clinical standpoint).

• CPT/ICD9 relationship
• Modifier usage
• Bundling/Unbundling issues
• Ordering of CPT and ICD9 codes on the claim

Recall System

• Allows for both tracked and untracked recalls
• Untracked recalls can be printed on a letter, a card or labels
• There are three types of letters that can be generate for tracked recalls:
• An initial letter, indicating there is a problem that needs to be addressed
• A missed appointment letter (the recall system interfaces with MedInformatix’s appointment scheduler)
• An overdue recall letter. This letter is generated by a user-defined number of days since the original letter was sent
• There is an extensive reporting system that analyzes all recalls

Intelligent Ordering System

• Utilizes “artificial Intelligence” to suggest orders based on the diagnosis code(s) assigned to a patient. Suggested orders can be retrieved based on an individual provider’s ordering history, or on the ordering history of the practice as a whole.
• Allows a provider to create order macros. These macros can be named by the provider in any manner they wish, and can include an unlimited number of orders. When a doctor selects a macro, he/she can quickly add to or subtract from the list of orders generated.
• Allows a practice to enter an unlimited number of scheduled orders. These orders show up as “alerts” when a provider enters the ordering system. Examples of scheduled orders include:
  • PSA – a male patient over the age of 40 that has not had a PSA in the last year.
  • Mammogram – a female patient over the age of 40 that has not had a mammogram in the last year.
  • Blood Sugar – a diabetic patient that has not had a blood sugar taken in the last 3 months.

Medically Necessary Alerts

Part of DavLong’s Ordering System, it warns a provider when he/she orders a test/procedure that does not have a proper corresponding diagnosis. It allows the provider to select from a list of diagnosis codes that are considered to be medically necessary, or allows the provider to have the patient sign an ABN. If the provider chooses to have an ABN signed, he/she can bring up the ABN on his/her pen pad and have the patient read the notification and sign the form.

Result Viewer
(Medical Image / Document Viewing and Statusing Software)

Allows a provider to view and status medical images and/or documents that are scanned, faxed or electronically updated into a patient record. When a document or image is received, the provider is messaged automatically in MedInformatix’s messaging system. This message includes the name of the patient and the section of the chart the image or document resides in. Until the provider reviews the image/document, the status assigned is “unknown.” Once the provider reviews it, he/she can status the image/document as follows:

• Green – Normal
• Yellow – Abnormal
• Red – Severely Abnormal

This color-coded status allows the provider to quickly spot problem-sections of the chart when reviewing a patient record. Other features of this module include:

• Lab results are flow-sheeted in this viewer allowing the provider to compare multiple results at the same time.
• A provider can query the database to find results that have been received that have not yet been reviewed. They can also query to find orders that were made where no results have been received.
• The module also includes a letter writer that allows the provider to quickly tailor a letter to the patient. The provider maintains the paragraphs used in these letters, and test results can be included in or excluded from each letter.

Lab Interfaces

Allows lab orders to be processed electronically to most outside reference labs as well as many popular LIS programs (for those practices with internal labs). When results are received back from the lab or the LIS program, the interface updates results directly into the patient’s chart. The provider who ordered the lab is messaged in MedInformatix’s messaging system that the results have arrived. Some other features of this module include:

• Can be interfaced to multiple labs and/or LIS programs at the same time.
• Has the ability to bill for lab work. This can be done by the provider at the time the lab is ordered, by the nurse or medical assistant at the time the blood is drawn, or by the lab tech at the time the lab is processed.
• Maintains and prints a manifest of all lab work processed to a particular lab.
• Maintains a complete audit trail of lab work processed. Allows the user to track lab work processed where no results or incomplete results have been received.

On-Line Patient Portal / Kiosk Registration
(in beta testing)

This module allows the patient to enter his/her medical histories into a Kiosk in the practice waiting room, or via the Internet through the practice’s web site before arriving for his/her appointment. The benefit here is obvious; the most time consuming part of implementing an electronic medical records system is the entry of patient history (which can take up to 10 minutes or longer).

With this module, a practice can eliminate the need of having an employee transcribe the history from a form, and allow the patient to enter the information directly into the medical record for the practice. Of course, the data is available for the clinical staff to review (and correct or modify if necessary) once the patient is called back to the exam room.

Specialist Program
(not currently available – in alpha testing)

DavLong has a bi-directional communications interface between MedInformatix and most specialists who have a Windows computer and have Internet access. This interface sends referral information based on your practices’ requirements to the specialist. This information can include:

• Demographic and Insurance Information
• Images such as insurance cards, digital images (X-Ray, MRI, CT, etc), photos, etc.
• Progress Notes
• Diagnostic Test Results

The specialist is asked to attach his/her notes, findings, images, etc. (via a free program we supply to their office) to a transmission that gets returned to MedInformatix. The data received in this transmission is automatically updated to the patient chart in the proper chart section. The doctor is messaged through MedInformatix’s messaging system that the specialist’s information has arrived.

A complete audit trail of specialist orders is maintained. It allows the user to track orders processed where no response has been received from the specialist.

On-Going Product Development

With feedback from our Clients, DavLong continues to develop and implement new enhancements to the MedInformatix product. These are made available to practices upon release.